If your firm has been using QuickFee PayNow, you already understand the value of giving clients a simple, digital way to pay. That instinct was right. PayNow solved a real problem for accounting firms at a time when most were still mailing paper invoices and chasing checks.
But the profession has moved. Client expectations have changed, and the distance between what a payment link can do and what a modern collections workflow delivers has grown significantly.
That’s the context behind Aiwyn’s acquisition of QuickFee’s US payments business in September 2025, and it’s why hundreds of accounting firms are now making the move to Aiwyn Payments.
This post is for QuickFee PayNow customers who want to understand what that move looks like, what you’d gain, and why now is the right timing.
Here’s where the profession has gone
QuickFee PayNow was built around a straightforward idea: make it easy for accounting clients to pay digitally through payment links, offering ACH, credit card, and flexible installment payment options. For firms that were still relying on paper or phone payments, it was a meaningful step forward.
A payment link is a starting point. It tells you when a client pays. It shows you one transaction at a time. Aiwyn Payments was built to handle what comes next: systematically accelerating collections across the firm, running follow-up automatically, and giving you visibility into the full AR picture at any moment.
What Aiwyn Payments brings to your firm
Real automation
Aiwyn Payments sends reminders based on invoice aging, on a schedule that runs itself. Collections workflows trigger and escalate without anyone on your team managing them. When a client pays, the reconciliation process is automated. Firms report getting 60 or more hours a month back to their teams.
A unified client portal
Clients see all their outstanding AR in one place and can pay across multiple invoices in a single session. Firms using Aiwyn see clients pay 14 days faster on average.
Reporting and visibility
DSO tracking, collections performance analytics, and aging dashboards across the entire firm. Knowing where every dollar stands at any moment is the foundation of a faster collections process.
Enterprise-grade compliance
Full SOC 2 compliance, accommodates Alternative Practice Structure for attest compliance, and multi-entity routing for firms that have requirements beyond basic payment processing. Aiwyn was built specifically for accounting firms, including the compliance standards the profession demands.
What firms are seeing after making the move
The results firms report after moving to Aiwyn Payments tend to be structural, not incremental.
“Aiwyn has helped me find a solution for automating our statements, particularly by simplifying the process, which I can easily follow and ensuring that those statements reach our client base,” said Marta Pardo, Director of Operations/Administration at Windes. “Aiwyn has simplified our statement automation, making the process easy to follow and ensuring timely delivery to our clients.”
After Hancock Askew’s first month, their finance manager was shocked by the benefits the firm received from it—the quicker turnaround, the client experience, and their internal experience. “With all of the various software conversions we’ve gone through within my sixteen years with Hancock Askew & Co, this one has truly been the most seamless,” Reagan Hollis, Finance Manager, said.
One COO at a Top 500 firm said, “With Aiwyn, our days in AR dropped from 90 days closer to 14. We use our line of credit dramatically less. Our interest expense has dropped by hundreds of thousands a year.”
Payments is the entry point. The platform is the destination.
Most firms move to Aiwyn Payments and then see the value of everything Aiwyn has to offer.
Aiwyn is the first complete platform built exclusively for modern accounting firms:
- Aiwyn Payments — AR automation, digital payments, collections workflows, client portal
- Aiwyn Practice — time tracking, billing, project management, resource planning
- Aiwyn Experience — engagement letters, e-signatures, unified client portal, document exchange
- Aiwyn Tax — AI-powered prep, review, e-file, and IRS connectivity, now integrated with Claude
Close to half of firms moving from QuickFee PayNow to Aiwyn Payments add Engagement Letters at the same time. When a client signs an engagement letter and sets up their payment method in the same workflow, the gap between a signed engagement and a collected payment closes immediately.
Rubino and Company replaced a 20-year-old practice management system with Aiwyn Practice in 8 weeks and was fully operational on Day 1. Firms that consolidate onto Aiwyn report 32 to 41% increases in year-over-year collections.
When you’re ready, the move is straightforward
When Aiwyn acquired QuickFee PayNow, we made a deliberate decision to give firms time to transition on their own terms. These changes take planning, and we wanted firms to move when it made sense for them. That commitment stands. There is no hard deadline.
What we want to be clear about: QuickFee is the platform you have today, and Aiwyn Payments is where the investment and development are going. Every month on a static platform is a month without the automation and visibility that firms on Aiwyn are already using to accelerate collections and reduce AR costs.
When you’re ready to make the move, the process takes two to four weeks. Your Aiwyn team handles the configuration, you run both systems in parallel during onboarding so there is continuity throughout, then you go live. Aiwyn has also put together preferred migration pricing specifically for QuickFee customers. Talk to your Aiwyn representative to learn what’s available for your firm.
Ready to see what Aiwyn Payments looks like for your firm?
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Aiwyn Ahead — Virtual State of the Company
June 30, 2026 | 2:00 PM ET | Virtual
We’re going deep on the full 2026 product roadmap, complete with live demos, security updates, customer success stories, and Q&A with every product leader at Aiwyn. If you want the unfiltered picture of where Aiwyn Tax, Practice, Payments, and Experience are headed, this is the session to be at.
